Your guests' experience does not begin at the entrance to the venue
A congress centre, a privatised wine château, a private mansion in the Neustadt quarter, a historic room in the heart of Colmar: the venue may be perfect. But the distinguished guest — the international executive arriving from Frankfurt, the shareholder from Zurich, the strategic client expected from Paris — forms their impression well before crossing the threshold of your event. And that impression is the journey from the airport, the hotel you selected, the dinner the night before, and the quality of their welcome on arrival.
Adopte une Conciergerie is the partner of event organisers of excellence in Alsace who understand that success is determined by these peripheral details — the ones no one notices when done well, and everyone remembers when they fall short.
Premium transfers: from point A to point B with appropriate distinction
Strasbourg and Colmar are destinations with high MICE and diplomatic traffic. Your distinguished guests arrive through multiple routes: Strasbourg-Entzheim airport (regional and European services), EuroAirport Basel-Mulhouse-Freiburg (70+ direct destinations), Strasbourg TGV station (Paris in 1h50, Frankfurt in 1h15, Lyon in 2h50), Colmar station (Basel in 35 min, Freiburg in 45 min).
We coordinate all transfers with our fleet of premium vehicles:
- Executive saloons (Mercedes S-Class, BMW 7 Series, Audi A8) for individual reception of directors, presidents and high-ranking delegates.
- Luxury vans (Mercedes V-Class, Volkswagen Multivan Business) for delegations of 4 to 7 people with luggage space.
- Premium shuttles for group flows between airport/station and event venue, with real-time synchronisation on arrival schedules.
- Bilingual chauffeurs (FR/EN/DE) trained in diplomatic and commercial reception protocols, available on standby between sessions.
Our chauffeurs are available 24/7, with real-time flight and train tracking to absorb delays without the guest having to manage any communication.
Bespoke programmes: transforming the stay into a memorable experience
A VIP guest with only a few hours in Strasbourg or Colmar must leave with the feeling of having accessed something that most visitors never see. That is our standard. Here are the programmes we orchestrate most frequently.
Priority-reserved gastronomic tables
Strasbourg and its region concentrate a density of starred tables and exceptional restaurants that is rare in France. Au Crocodile near the cathedral, Celadon at the Sofitel Strasbourg, the Maison des Tanneurs in Petite France, Chambard in Kaysersberg: these establishments are fully booked weeks in advance. Our network gives us access to confidential time slots, often beyond the standard menu, with dishes conceived in direct coordination with the chefs for distinguished groups.
Private vineyard visits on the Alsace Wine Route
For international guests, a morning or afternoon on the Route des Vins — stopping at a Grand Cru estate by invitation, with a guided tasting by the winemaker personally, and an Alsatian meal in a century-old cellar — constitutes an incomparable soft power experience. We organise these programmes for groups of 2 to 30 people, with dedicated vehicle, bilingual specialist guide, and the possibility of ordering cases for international delivery.
Gala evenings in privatised historic venues
Strasbourg and Colmar offer exceptional venues for private evenings of superior standing: the Salons du Cercle Européen in the heart of Strasbourg, Château de Pourtalès on the city's edge, Château de l'Île in Ostwald, Péniche Ill Vino with cathedral views, and the vaulted cellars of wine estates on the Route des Vins between Strasbourg and Colmar. We manage the privatisation, catering, musical entertainment, décor and complete evening coordination.
Bilingual staff and international reception protocol
Receiving an international delegation is not improvised. Our hosts and hostesses are selected and trained in the codes of luxury hospitality and corporate diplomacy: impeccable presentation, fluent command of French, English and German, knowledge of reception protocols according to cultures of origin (Asia, Middle East, the Americas, Europe), and the ability to anticipate needs without waiting to be asked.
For events with an international dimension, we can also mobilise professional conference interpreters — a complementary service we coordinate in partnership with AIIC-certified translation offices based in Strasbourg and Basel.
Off-stage coordination: what no one sees but everyone feels
The true value of our service is not in the visible services — the dark-suited chauffeur at the airport, the reserved table, the welcome arrangement. It lies in the invisible coordination: the chauffeur who knows in advance the executive's dietary preferences to anticipate a request in the vehicle, the hostess who has memorised the names and functions of each delegate before their arrival, the on-call coordinator who handles a logistical issue at 11pm without the organiser being disturbed.
This is the level of commitment that Adopte une Conciergerie brings to every event in Alsace.
Personalised FAQ — VIP services and hospitality in Strasbourg and Colmar
1. Which airports and stations do you serve for transfers to Strasbourg?
We cover Strasbourg-Entzheim airport, EuroAirport Basel-Mulhouse-Freiburg, Strasbourg TGV station, Kehl station on the German side, and Colmar station. For delegations arriving by private helicopter, we also coordinate transfers from regional heliports.
2. Can transfers be arranged between Strasbourg and Colmar for a delegation?
Yes. The Strasbourg–Colmar axis (50 km via the A35) is one of our most frequently used routes for MICE events in Alsace. We coordinate premium shuttles in saloons or vans synchronised to your agenda, for groups of 2 to 40 people.
3. Which gastronomic restaurants in Strasbourg do you recommend for protocol dinners?
For the highest-level representation dinners, we recommend Au Crocodile (an Alsatian institution founded in 1801), Celadon at the Sofitel Grande Île, and the Maison des Tanneurs in Petite France for its exceptional historic setting. In Colmar, Chambard in Kaysersberg (Éric Wenger) is the reference table. All are accessible through our network on time slots unavailable to the general public.
4. Can a historic venue in Strasbourg be privatised for a gala evening of fewer than 50 people?
Yes. For groups of 15 to 50 people, the most suitable options are: the Salons du Cercle Européen (historic atmosphere in the heart of Strasbourg), Péniche Ill Vino (cathedral views, 50 people for dinner), and certain vaulted wine estate cellars on the Route des Vins accessible through our network for confidential dinners.
5. What are the most prestigious event venues in Colmar for an international reception?
In and around Colmar: the private salons of Grand Hôtel Bristol, historic properties in the city centre, and for countryside events, the wine estates between Colmar and Ribeauvillé offering privatised cellars and remarkable outdoor spaces. We manage the selection, booking and full coordination.
6. How do you handle delayed arrivals or flight delays for VIP transfers?
Our chauffeurs are connected in real time to flight tracking systems (Flightradar24) and train information (SNCF real-time, DB Netz). In the event of a delay, the chauffeur automatically adjusts their arrival time without the guest needing to communicate anything. An Adopte une Conciergerie coordinator is reachable 24/7 to handle last-minute issues.
7. Do you offer trilingual FR/EN/DE hosts and hostesses for events?
Yes. Given the cross-border position of Strasbourg and Colmar, our team of hosts and hostesses speaks French, English and German fluently. For Asian or Middle Eastern delegations, we can mobilise professional interpreters within 48 to 72 hours' notice.
8. Can a private vineyard visit be arranged between two sessions of a professional event?
Yes, and it is one of our specialities. A private Grand Cru estate visit between Strasbourg and Colmar fits within 2.5 to 3 hours: 45 minutes travel, 1h15 on site (cellar visit, guided tasting by the winemaker), 45 minutes return. We select estates according to the cultural profile of the guests and the season.
9. What programmes do you offer for accompanying partners during working sessions?
We design bespoke accompanying programmes during session hours: cultural tour of Strasbourg with a private guide, confidential shopping with artisans on the Grande Île, Alsatian cooking workshop with a chef, Grand Cru tasting in a cellar, or excursion to Colmar and the Route des Vins. These programmes are fully coordinated and managed independently.
10. How much lead time is needed to organise these VIP services around an event in Strasbourg or Colmar?
For standard services (transfers, restaurants), 5 to 10 working days' notice is sufficient. For historic venue privatisations, retreat programmes or large-scale gala evenings, we recommend a minimum of 3 to 6 weeks. In urgent situations, our network allows us to activate solutions within 24 to 48 hours for most standard services.
Your distinguished guests deserve a seamless experience. Contact Adopte une Conciergerie to design the peripheral hospitality programme that will make your next Alsatian event an irreproachable memory.